Ply Revolutionizes RFQ Management with bem's AI-Powered Automation

Ply’s mission is to modernize the sourcing, buying, and management of materials for owners, warehouse managers, technicians, and back-office teams. As a fast-growing platform, they needed a partner to automate the complex RFQ (Request for Quote) process to ensure their customers could streamline purchasing and focus on growth. That’s where bem came in.

The Challenge

Manual RFQ Data Entry Creates Bottlenecks

For Ply’s customers, managing RFQs manually was time-consuming and prone to human error. The traditional process required users to enter each line item from a supplier’s RFQ file manually, which created operational inefficiencies and made it challenging to scale as the volume of RFQs increased.

Need for Seamless Automation

Ply’s vision was to offer an effortless RFQ management experience, where users could simply upload an RFQ file and have it transformed automatically into their internal schema. This would eliminate the need for manual data entry and accelerate the time to quote, enabling faster decision-making and procurement.

The Solution: Bem’s AI-Powered Transformation

Ply partnered with bem to build a next-generation RFQ automation solution that transforms incoming RFQ files into structured data—accurately and at scale.

• Automated RFQ Data Entry

  By leveraging bem’s AI-powered transformation capabilities, Ply users no longer need to manually enter data. Users can now drag and drop RFQ files directly into Ply’s platform, and bem handles the entire transformation process—seamlessly mapping each line item to Ply’s schema and displaying it in real-time.

• Scalable Data Processing

  bem’s API infrastructure allows Ply to process thousands of RFQs daily, eliminating bottlenecks and ensuring reliable, real-time performance regardless of the data volume.

• Enhanced User Experience

  Ply’s customers benefit from an intuitive interface where RFQ data is automatically populated, reducing manual errors and increasing speed to quote.

The Results

1. Eliminated Manual RFQ Data Entry

   Integrating bem into Ply’s RFQ process has eliminated the need for manual data entry, freeing up valuable time and resources for their customers. Users can now focus on strategic procurement activities instead of repetitive data entry.

2. Accelerated Time to Quote

   With bem’s real-time data transformation, Ply’s customers have significantly reduced their time to quote, allowing for quicker decision-making and increased efficiency in managing supplier relationships.

3. Scalable and Future-Ready

   As Ply continues to grow, bem’s scalable infrastructure ensures that their platform can handle increasing volumes of RFQ submissions without impacting performance or user experience.

Fast Time to Value

Ply integrated bem into their existing RFQ workflow in a matter of days, instantly transforming the way their customers handle RFQs. This quick implementation and immediate impact enabled Ply to offer a best-in-class RFQ management experience.

A Solution Designed for Growth

With bem, Ply has future-proofed their RFQ process, ensuring that their platform can continue to deliver exceptional user experiences as their customer base and RFQ volumes grow. This strategic partnership positions Ply to lead the market in providing streamlined, automated RFQ management for mechanical businesses.